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Troubleshooting

Fix common Prosyo issues: campaigns not sending, reconnecting LinkedIn, blocked launches, SMTP errors, Outlook and Gmail approval, imports and webhooks.

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Campaigns#

You seeWhat to do
Campaign is running but nothing is sentCheck working hours and timezone, daily limits, and that the LinkedIn/email account is Healthy. Actions are spaced 5–15 minutes apart by default, so sending is gradual.
Yellow overdue bannerA step was due more than 30 minutes ago. Usually the account needs reconnecting. Check Settings → Accounts.
Invite sent but no messagesThey haven't accepted yet. Prosyo waits. Turn on Cancel an invitation if not accepted to tidy up.
Email step skippedThe prospect has no email, or no email account is selected on Sending & safety.
Launch blockedRead the list under Fix these before launching. See Launch.
Can't edit the sequencePause the campaign first.
Someone got a follow-up after replyingCheck that Turn off remaining steps when they reply is on. If they replied from a different email address or LinkedIn account, Prosyo can't match the reply.
A variable came out blankThat prospect's field is empty. Add a fallback, for example {{first_name|there}}, and use Preview with a real prospect.

Accounts#

You seeWhat to do
LinkedIn stuck on ConnectingWait a few minutes. If it fails, connect again.
Needs reconnectSettings → Accounts → Reconnect, then resume campaigns.
Outlook: Need admin approval / AADSTS90094 / AADSTS65001Your Microsoft 365 admin must approve the app. See Outlook.
Gmail: Access blocked / admin_policy_enforcedYour Google Workspace admin must trust the app. See Gmail.
SMTP Authentication failedUse an app password. On Microsoft 365, turn on Authenticated SMTP. See SMTP/IMAP.
Emails send but replies don't appearIMAP isn't working. Click Test connection, then Sync.
Can't connect Gmail/OutlookYou need Multichannel, Agency / Team or an extra LinkedIn/email seat.

Imports#

You seeWhat to do
Rows skippedThey already exist in your workspace (same LinkedIn URL or email).
"Map at least one column to Email or LinkedIn URL"Map one of those columns.
Sales Navigator import failsThe connected LinkedIn account needs an active Sales Navigator subscription.
Import limit reachedWait for next month or upgrade. Updating existing people doesn't count.

Inbox#

You seeWhat to do
A reply is missingSettings → Accounts → Sync on that account.
Can't send a replyThe thread's account needs reconnecting.

Integrations#

You seeWhat to do
Chrome extension says the token is invalidThe token was rotated or revoked. Generate a new one.
Webhook deliveries failingYour endpoint must be public HTTPS and return 2xx within about 10 seconds. Check Recent deliveries.
Signature doesn't matchSign the raw body, not re-encoded JSON. Check you're using the latest secret.
HubSpot contact not createdThe prospect has no email, or the private app is missing scopes.
Claude or ChatGPT shows an error after AllowDisconnect in Integrations, then connect again from the chat app.

Billing#

You seeWhat to do
Payment failed notificationUpdate payment in Settings → Billing. Launches are blocked until it's fixed.
Trial endedChoose a plan. Your data is safe.
Credit pack button is disabledCredit packs need a paid plan.

Still stuck?#

Contact us at https://prosyo.com/contact-us/ with:

  • your workspace name,
  • the campaign or account name,
  • a screenshot of the message you see.