---
title: "How to Respond to Cold Outreach Replies (Templates) | Prosyo"
description: "Word-for-word templates for replies like \"send me info\", \"what does it cost\", \"not now\" and \"we use a competitor\" that turn replies into meetings."
url: "https://prosyo.com/docs/inbox/reply-templates/"
image: "https://prosyo.com/wp-content/uploads/2026/10/Prosyo-wordmark-white-vector.svg"
language: "pt"
---

# How to Respond to Cold Outreach Replies (Templates) | Prosyo

1. [Prosyo Docs](https://prosyo.com/pt/docs/)
2. [Inbox](https://prosyo.com/pt/docs/inbox/)
3. Handling replies: templates for every response

Last updated November 6, 2026 3 min read

**On this page**

- Speed matters
- Replies and responses
- "Sure, tell me more."
- "What does it cost?"
- "Send me some information."
- "Not right now / maybe next quarter."
- "We already use [competitor]."
- "I'm not the right person."
- "Not interested."
- "Please stop messaging me." / "Unsubscribe."
- Out-of-office auto-replies
- Use AI in Inbox
- After the meeting is booked

The reply is where meetings are won or lost. Here's how to answer the replies you'll get most often. Copy one into the reply box and replace the parts in [brackets] and {{braces}} with the real details, such as their name, their company and your booking link, before you send. Inbox sends your reply exactly as typed and doesn't fill in variables. Or click **Draft with AI · 1 credit** in Inbox for a tailored version.

## Speed matters#

Reply to positive responses **within one hour** during working hours. Connect [Slack](https://prosyo.com/pt/docs/integrations/slack/) or keep an eye on the [notification bell](https://prosyo.com/pt/docs/inbox/notifications/) so you never miss one.

## Replies and responses#

### "Sure, tell me more."#

Text

```
Great! In short: we help {{title|teams}} like yours [outcome] by [how, one line].

Easiest is a 15-minute call where I show you how it would work for {{company_name|your team}}. Here's my calendar: {{calendar_link}}. Or send me two times that suit you.
```

→ Click **Interested** to set the stage.

### "What does it cost?"#

Text

```
Fair question. It depends on [seats/volume], and most teams your size land around [range].

Before pricing, it's worth checking it would actually work for you. Open to 15 minutes this week? {{calendar_link}}
```

### "Send me some information."#

Text

```
Will do. Here's a 2-minute overview: [link]

To send what's actually relevant: are you mainly looking to [option A] or [option B]?
```

Ending with a question keeps the conversation going.

### "Not right now / maybe next quarter."#

Text

```
Totally understand. I'll check back in [month]. Is there anything that would make it a priority sooner?
```

→ Set a **Follow-up** reminder in Inbox, and optionally add them to a *"Revisit next quarter"* list. See the [revival playbook](https://prosyo.com/pt/docs/playbooks/closed-lost-revival/).

### "We already use [competitor]."#

Text

```
Makes sense, [competitor] is solid. Teams usually come to us when they need [differentiator]. How is that working for you today?
```

### "I'm not the right person."#

Text

```
Thanks for letting me know! Who would be best to speak with about [topic]? Happy to mention you pointed me their way.
```

→ Add the new contact to a list and enroll them.

### "Not interested."#

Text

```
Thanks for the honest answer, {{first_name|there}}. I won't follow up. All the best!
```

→ Click **Not interested**. It sets the stage and closes the conversation.

### "Please stop messaging me." / "Unsubscribe."#

Don't argue or pitch. Reply briefly if appropriate. If the conversation doesn't already show a **Do not contact** badge, click **DNC** and confirm **Mark do not contact**. Every running sequence for them stops, and Prosyo never contacts them again from this workspace.

### Out-of-office auto-replies#

No reply needed. If it names a colleague, add that person to a list. Note the return date and set a **Follow-up** reminder.

## Use AI in Inbox#

- **Draft with AI · 1 credit** writes a short reply from the conversation. Edit it before you send.
- **Summary · 1 credit** recaps long threads: what they want, their objection and the next step.
- Paste the replies you want to review into [SalesGPT](https://prosyo.com/pt/docs/ai/salesgpt/) and ask: *"Summarize the objections in these replies and suggest a helpful response."*

## After the meeting is booked#

1. Move the prospect to **Meeting**.
2. If [HubSpot](https://prosyo.com/pt/docs/integrations/hubspot/) is connected, the stage change moves the contact's lifecycle stage forward. [Pipedrive](https://prosyo.com/pt/docs/integrations/pipedrive/) gets the stage only if you mapped **Pipeline stage** to one of your Pipedrive person fields. To create a deal automatically, use [Zapier](https://prosyo.com/pt/docs/integrations/zapier/) (the **Prospect Stage Changed** trigger) or a [webhook](https://prosyo.com/pt/docs/integrations/webhooks/) (the **Stage changed** event).
3. Save the wording that worked in **Settings → Templates** (**New template**), so you can reuse it in your next sequence.

## Related guides

[Closed-lost revival Turn closed-lost deals and leads that went quiet into pipeline with a timed re-engagement sequence and a breakup email that gets replies.](https://prosyo.com/pt/docs/playbooks/closed-lost-revival/) [Pipeline stages Track prospects from New to Customer in a table or board, see which stages update automatically, and sync stage changes to your CRM.](https://prosyo.com/pt/docs/prospects/pipeline-stages/) [Monitor & reports Track invite acceptance, reply rate and positive replies in Prosyo reports, compare against benchmarks, and know what to change.](https://prosyo.com/pt/docs/campaigns/monitor-reports/) [Unified inbox Reply to LinkedIn and email conversations in one inbox with filters, AI drafts, summaries, snooze, follow-up reminders and stage changes.](https://prosyo.com/pt/docs/inbox/unified-inbox/)